Mailbox to PST and How to Do It?

Sometimes, users might look for a way to export Office 365 mailbox to PST file format. If you also want to export your Office 365 mailboxes, this guide will help you to make this task easy. The reasons can be different for each user performing this exporting task. 

Continue reading this guide and get the complete information on exporting Office 365 data into .pst. Here, we will give some of the best techniques to make this task in an effective way.

Advantages of exporting Office 365 mailbox to PST file

Various factors work to motivate users to look for a method to Export Office 365 Mailbox to PST file format. However, most of them are common among the users, so check the below-shared points for further information.

  • Users can easily make their whole data of Office 365 portable to another system. 
  • If users face any accidental data loss situation in future, the backup will help them to restore all their data.
  • Exporting Office 365 mailboxes is also helpful in such conditions if you want to reduce the size of the mailbox.
  • Users also perform this task to back up their important data from Office 365 into a local drive.

These things insist users to export Office 365 mailbox to PST file format. Besides these, there can be more reasons for which users look to perform this task.

Ways for moving Office 365 mailboxes into PST

Users can make this process using the manual method or professional third-party software. In the manual method, we will share the procedure of the eDiscovery Export Tool that Microsoft offers to complete this task. Also, we will provide you with a professional third-party tool that all one can use to initiate this task. 

eDiscovery Tool’s stepwise procedure to move Office 365 data to .pst

Here, we will share a stepwise procedure to export Office 365 mailbox to PST file format using the manual method. The eDiscovery Tool is the free-of-cost method available to perform this task. In this method, we are going to use the content search option to complete this exporting process. So, let us discuss how this method works to make this task.

Step 1: Open and Login to Office 365 page.

Step2: Go to the Office 365 Admin Center and click the Security button.

Step 3: Thereafter, choose the Permissions option and tap the eDiscovery Manager.

Step4: Press the Edit button.

Step5: Tap the Choose eDiscovery Administrator and then the Save

Step 6: Now, move to the Search tab and click the Content search option.

Step7: Hit the New Search button from the Content search page.

Step8: Enter the name and a short description for your new search and hit the Next button.

Step9: Choose the mailbox you want to export.

Step 10: Add conditions if you want.

Step 11: Cross-check your search setting and hit the Submit button.

Step12: Navigate to the Search list and pick your search and then click the Action.

Step 13: Click the Export result option and choose Output, then press the Export button.

Step 14: Select your last export from the Export tab and click the Download results.

Step15: Scroll to the page and copy the Export key.

Step 16: Paste the copied key in the eDiscovery Tool and select the location to save the resultant PST.

Step 17: Press the Start to export Office 365 mailbox to PST file format.

By following these steps, you can complete this exporting process using the eDiscovery Export Tool. However, not all users find this method appropriate for them; it is because of its various drawbacks. Read the next section to learn about the limitations of this manual method. 

Limitations of the manual method

The eDiscovery Export Tool makes this task a bit challenging for users because it has some disadvantages. Let us discuss the limitations that users may face in this manual method.

  • It makes this process time-consuming for users.
  • Users need to follow various steps to export Office 365 mailbox to PST using the manual method.
  • It doesn’t allow the exportation of selective items altogether, such as emails, calendars and contacts.
  • Technical knowledge is very important that is mandatory to operate this manual method.

With these limitations, this exporting process can become a hectic task for users. So, it would be best to use a professional third-party tool to export Office 365 mailbox to PST file format. In the next paragraph, we are going to discuss some fantastic features of this recommended software.

Shoviv Office 365 Backup Tool for saving Office 365 mailbox to PST

As we discussed, the manual method has many disadvantages to processing this task. So, we come up with a simple and fast way to initiate this task in a hassle-free manner. Shoviv Office 365 Backup and Restore Tool allows the selection of multiple and several mailboxes at a time. It provides various file formats that users can use to save Office 365 data, such as PST, HTML, EML, etc.

This software has a filter option, allowing users to select the desired items to export into the target. It offers a simple user interface that allows all users to export Office 365 mailbox to PST file format. Users do not need prior technical expertise to handle this software to perform this task. This software permits users to create and run multiple jobs at a time without difficulty. 

Users also can use its scheduler option, which allows them to keep their data backup on a regular basis. Users can keep a backup of their Office 365 data on a daily, weekly or monthly basis. It will help them to get rid of remembering the backup process, and the software automatically does a backup. Its free trial version is also available on the official website of Shoviv software. Users can easily process up to fifty items per folder using its free trial version. 

Export Office 365 mailbox to PST using Shoviv professional tool

Every user wants an effortless way to complete their exporting task. So, follow the below-given steps and complete this task quickly.

Step1: Open the Shoviv Office 365 Backup and Restore Tool and go to the Connect Office 365 option.

Step2: Provide the needed details to create a Project.

Step3: Navigate to the Backup Directory and press the (+) option to create a new backup directory.

Step4: Enter the path to save the resultant file in the backup directory and provide its name. Then, click Ok.

Step5: Go to the Backup Jobs tab, choose the mailbox type, and click the (+) button to create a new backup job.

Step6: Pick the mailbox you want to export into Outlook PST.

Step7: Apply filter to include or exclude items as per your need and use the scheduler option if needed.

Step8: Select the PST from the file formats option to export Office 365 mailbox to PST format.

Step 9: At last, hit the Create Backup job. Run the Backup job to initiate the exporting process. Then, click the Finish button after completing the backup.

Wrapping Up

We have discussed two methods in this guide that users can use to export Office 365 mailbox to PST file format. At the end of this guide, we suggest users go for the Shoviv Office 365 Backup and Restore Tool to complete this process. This tool is a reliable and quick way to perform this task. Users can also process multiple mailboxes in this software with a single click.