It’s a common issue to find Duplicate items in the Outlook email client. If there are few duplicates in Outlook it’s normal but in case of number of duplicate items increases, it can create a serious issue. For this, users need to do Outlook duplicate items remove process with the help of a reliable method. Most users are facing such an issue of duplicating items in Outlook email clients, and they demand a solution to fix it. So, this post will give you some of the best methods that you can use to remove duplicate Emails in Outlook.
Impact of Outlook duplicates items
The large number of duplicate items in Outlook may arise some serious issues with your Outlook email client. Some of the common impacts of the duplicate items we are sharing below.
Duplicate items are responsible for reducing productivity.
As the duplicates increase in the Outlook email client, they also take more storage, which increases the size of the mailbox.
The search time for the items increases in the Outlook email client.
Outlook duplicate items can lead PST file to corruption and also slowdowns the Outlook program.
To overcome these issues, going with Outlook duplicate remove process is a must.
Reasons why Microsoft Outlook creates duplicates
Behind the duplicate items, there are multiple factors. Check the below list and understand why Outlook creates duplicate items.
If you are continuously facing the internet connection failure issue, then there could be a chance of creating duplicates.
Synchronization errors can also lead the duplicity in Outlook program emails and other folders.
In a case, you are setting up the same email client multiple times; then Outlook resynchronizes old emails, which leads to duplicity.
The most common reason behind the duplicates is the incorrect account settings.
Besides these reasons, there could be more reasons for creating duplicate emails, which can be different for each user.
Also Read: Fixed Issue – Outlook is Sending Duplicate Emails
Methods to remove Outlook duplicate items
Users can remove duplicates from Outlook email client with the help of two methods; manual way or professional Outlook duplicate remover tools. There are various manual methods available to perform this duplicate items remover task. Let us begin the discussion on the solutions to complete this entire process. So, read the next section carefully and know how the manual solutions work to perform PST duplicate removal tasks.
Manual ways to perform Outlook duplicate items remover process
Here, we will share three manual methods that users can use to perform this task. Let us discuss all the manual methods one by one to complete this duplicate removal process.
Method 1: Use Preview mode to Remove Outlook duplicate items
Step 1: Start the Outlook.
Step2: Click on the Change view drop-down and select the Preview option.
Step3: On the view tab, select view settings.
Step4: Now, select the Columns option and press on the Add button.
Step6: After that, follow View / View settings / Sort.
Step7: On the Sort page, select the parameters from the drop-down lists and click the Ok button.
Step8: Later on, press Ok in the Advanced View Settings to save the sort setting.
Step9: The emails are sorted on the basis of selected parameters.
Step10: Select and remove duplicate items.
This method is best if there are only a few duplicate items in Outlook, but in several duplicates, it becomes complicated for users to understand which one to keep or delete. Therefore, you have to use another method that also works in removing a large number of duplicates; otherwise, you can delete your important message.
Method 2: Removing duplicates with the help of the Outlook Clean-Up Tool
Step1: Clean Up the drop-down menu in Outlook.
Step2: Click the Clean Up folders and subfolders option from the list.
Step3: A clean-up folder will pop up, which will ask to proceed or cancel. Move forward with the process by choosing the Clean Up folder option.
Step4: Go to the Setting option and provide the location of the deleted items folder manually.
Step5: Tap the Browse button while selecting PST file.
Step6: Choose deleted items and press Ok.
Step7: Click on the Clean Up Folder option to complete the Outlook duplicate remover process.
This in-built duplicate remover doesn’t remove duplicates from entire data in a single. Users need to run it multiple times. There is no option available in this method to set parameters and also no additional features. The Clean Up tool sometimes fails to do Outlook duplicate items remove process.
Method 3: Use Outlook Import/Export wizard to remove duplicates
First, run the Outlook program in your system and then go to the below steps to complete this duplicate email removal process.
This method has no guarantee of removing duplicates with 100% accuracy and also consumes a lot of time. For an effortless way to perform Outlook duplicate items remove process, users can prefer a professional third-party tool. Check it out and perform your task without any difficulty.
The professional way to perform Outlook duplicate items remover process
You can use the Sysinfo Outlook Duplicate Remover which is the finest and risk-free tool that easily allows users to delete Outlook duplicate items. It can find duplicate PST emails, calender, contacts, and tasks. This tool detects and finds duplicate items from multiple PST files and removes them instantly.
Conclusion
After discussing the manual and professional solutions in this post, we suggest users download the Shoviv professional tool’s free demo version. It will help users to understand the process of how to perform Outlook duplicate items remove tasks. Also, users can easily learn more about its features and functionality by using its free demo version. Users can run the duplicate removing process for the first 50 items per folder through this free demo version.