Securely Exporting Outlook Mail as PDF Documents Without Hurdles

Overview: Nowadays, with the advancement of technology, everyone wants to know how to convert PST files to PDF. In this blog, we offer the safest way to convert PST files. Additionally, we have developed two methods for carrying out the migration process to export PST files to PDF format. We will go over both options for converting PST files with attachments to help users of Microsoft Outlook. We will talk about exporting Outlook messages manually and automatically.

A Brief Remark on the PDF and PST Formats

Microsoft Outlook is a well-known email program used by both personal and business users. Every user is aware that PST files can store attachments, message bodies, contacts, hyperlinks, and plain text. Any text editor can be used to modify PST files. Users can easily create PST files by dragging and dropping.

Another well-liked and often-used document file type that was created by Adobe Corporation is the PDF format. Because it is password-protected, this format is ideal for storing vital and significant documents. The PDF format has several sophisticated features for storing data files in documents. It also includes all of the information needed to explain any notion, including original-quality images fully.

Manually Transfer PST Files in PDF Format

  • Start by launching Microsoft Outlook.
  • Next, choose the PST files that you wish to convert to PDF.
  • Click the Outlook File tab and choose “Save as Option.”
  • Next, save the file in HTML format to the location of your choice on your computer.
  • Click the browse option now, then right-click the HTML file you saved and open it in Microsoft Word.
  • Next, choose the save as option from Word’s File menu.
  • To export files in PDF format, select the.pdf format next.

Limitations of the Hand Process

You can only export a single PST file when using this approach to convert PST files to PDF files since it is unable to convert numerous PST files in batch mode. PST files cannot be imported if Microsoft Outlook is not installed. There is no assurance that your data will be accurately and completely converted to PDF format throughout this drawn-out and time-consuming procedure. When exporting PST files using this manual method, data can disappear during conversion, and email formatting can alter.

Use an Automated Solution to Convert PST Files to PDF Format

A reputable third-party tool called DataVare PST to PDF Converter Tool can batch convert many PST files at once into PDF format. Installing Microsoft Outlook is not possible if you want to export PST files. The tool’s UI is user-friendly, and it can export PST files together with their attachments. With 100% accuracy, this tool transforms your Outlook messages while preserving data integrity.

Large PST files can be exported using this program without any problems, and your data can be saved on your computer in the place of your choice. Additionally, all versions of Outlook—2019, 2016, 2013, 2010, etc.—can be used with the program. And work with any version of Windows, including 11, 10, 8.1, 8, and 7.

To sum up,

In this article, we outline two approaches to the problem of using the best PST converter to export Outlook PST files to PDF. Users have access to a wide variety of manual techniques. It is advised that you use an automated PST file conversion tool if you want to accurately batch export Outlook PST to PDF. It is now up to you to decide which techniques work best for you. You can download the PST Converter software’s free demo edition, which converts the first few PST files without cost, to learn the whole method.

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