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How To Transfer Contacts From Lotus Notes To Outlook?

October 17, 2022
Jane Scott

Are you looking a way of how to transfer contacts from Lotus Notes to Outlook? If yes, then the platform is right here to help you out! This article describing multiple ways to transfer contacts from Lotus Notes to Outlook, first method is manual which is free to convert Lotus Notes data to Outlook and another is third-party tool i.e. CubexSoft NSF to PST Converter. However, before knowing the steps of each method, let us first know few things about Lotus Notes and Outlook.

Introduction – HCL Lotus Notes and Microsoft Outlook

Both IBM Notes and Outlook are crucial email clients that delivers numerous services such as sending/receiving emails, attachments, contact management, schedule of meetings and more. Nowadays, Outlook is more preferable than Lotus Notes due to many reasons such as user-friendly GUI, smooth processing, secure functionality and more.

Undoubtedly, Lotus Notes is a popular email client and introduced by IBM Inc. It is an expensive app and requires high technical skills to operate its interface. It supports NSF file type to store entire database of particular user account such as emails, calendar, contacts, notes, tasks and more. 

Outlook, on the other side, is one of the most used and popular email client of Microsoft. It is free to access as it comes with MS Office Suite package. It is also known as Personal Information Manager as the application helps to manage the contacts, emails, calendar, meeting, appointments and other data of user. In MS Outlook, one can create multiple accounts and access the same simultaneously at one time. The application make use of PST file type and store complete user profile data items i.e. email messages, contacts, calendar, notes, tasks, journals and many others.

NSF and PST, both are used for storing the database of associated email client. However, if you try to open NSF file in Outlook, then you will surely face an error. Because both supports different email client and Outlook is an app, which does not open any format to be opened and viewed other than PST. 

How to Transfer Contacts from Lotus Notes to Outlook?

The process of how to export email from IBM Lotus Notes into Outlook and earlier editions is available in the further section.  However, before implementation of export process, it is necessary to keep few things in mind to carry out hassle-free and smooth email transition of data from IBM Lotus Notes into Outlook. The blog delivers two methods for the same: one is manual method and another is direct shortest and secure NSF Converter application. 

Method 1. Manual Solution to Migrate Lotus Notes NSF File to Outlook

At first, take backup of NSF file and follow the steps mentioned below to export email from IBM Lotus Notes into Outlook:

  1. Run IBM Lotus Notes and go to Mail.
  2. Click File; select Export to open Export Wizard.
  3. Choose export file type “Tabular Text” and continue.
  4. Once done with the option, click Export to export the file.
  5. Now, open Outlook, go to File and select Import and Export.
  6. From Import and Export Wizard, select exported file.
  7. After process completes, hit Finish.
  8. The process will import exported email files into Outlook.

The above-discussed steps can be implemented, but simultaneously it has few drawbacks. With manual method, one cannot perform bulk migration. It allows to export one file in a single processing. The process will consume lot of time and effort of users. Moreover, the solution does not guarantee data accuracy. Thus, if you want to save time and perform reliable as well as error-free export process, opt third party NSF to PST Converter. 

Method 2. Use NSF to PST Converter: Bulk Import IBM Notes Emails to Outlook PST

NSF to PST Converter is a secure and reliable way to export contacts from Lotus Notes to Outlook, Office 365, Exchange Server, Gmail, G Suite and more. The application possesses direct functionality that allows direct processing of exporting emails from IBM Lotus Notes to Outlook. Moreover, NSF to PST Tool carries friendly environment so that any professional and novice user can use the software to perform the process of how to transfer contacts from IBM Lotus Notes into Outlook. Follow the step-by-step process:

  1. Download, run and operate the software on Windows machine.
  2. Hit Select File (s) and load NSF file by clicking Select File and Select Folder button.
  3. Now, software will scan NSF file item and display folder list completely on left pane.
  4. Click on required folder to view data of desired file in Preview window before export process.
  5. Press Export button and choose PST as a saving file type.
  6. Apply sub-options i.e. Split PST, Create Separate PST file per NSF folder, Filters, Set Destination path and more.
  7. Once all selections done, again hit Export to start the process.

The tool will immediately start the processing and directly export email from IBM Lotus Notes into Outlook 2019 and earlier editions. Moreover, the software supports bulk migration, as no file size limitation exists. The data will remain intact and structure of Lotus Notes folder will remain precise after conversion.

To understand and analyse the software, free demo of NSF to PST Tool available. It allows to export first 20 files per NSF folder to PST free of cost. With the help of freeware edition, one will come across of all the features and operational step of the tool before purchasing the license key.